Jobs live on a Kanban board with three columns: To do, Doing, and Done. Each job has one assignee, a due date, and optionally a group or an event it belongs to. Drag a job across as it moves, and the board always shows what is left.
Make a job specific
Write the job as a single, finishable thing — “Set up chairs, left side” beats “help with setup”. Give it one owner: a job assigned to two people is a job each of them assumes the other has done. Add a due date so it shows up before it is late, and split a big job into subtasks instead of one vague entry.
Move jobs across the board
Drag a job from To do to Doing when someone starts it, and to Done when it is finished — or use the status menu on the job, which works on phones where dragging does not. The board is the view to check before an event: whatever is still in To do is what needs a person.
Link jobs to events and groups
A job can belong to an event or a group, so the jobs for Saturday’s event sit with Saturday’s event instead of in a separate list. The Schedule page is the other side of the same work: it assigns named people to assignments on a specific event, with accept-or-decline links and away dates.
Talk about a job in its comments
Every job card has a Comments button with the number of comments on it. Open it to discuss the job where it lives — ask a question, leave a note about the setup, or say what changed — instead of losing the thread in a group chat. Any member can add a comment, and anyone can delete their own.
Doing this in Kanbei
Open Jobs from the sidebar (turn it on in Settings → Tools if it is not there). Add jobs with one owner and a due date, drag them across To do, Doing, and Done, and check the board before each event. It costs $20 a month, plus applicable taxes, for the whole organization, with unlimited members.